The Executive Assistant is responsible for supporting the administrative needs of the President and up to two additional members of the Niskanen’s senior staff. This includes administrative support for travel and events; correspondence; material development, production, and distribution; record maintenance; and meeting scheduling.
The individual must have strong communications skills and experience supporting meetings and events, and be technically adept with administrative IT tools such as the Microsoft Office product suite and Google Business Solutions. The ideal candidate must be able to work well in a fast-paced environment that is occasionally beholden to new developments in politics and policy. As such, the ability to take appropriate initiative in amidst unanticipated situations while remaining highly organized and detail-oriented is essential. This position will have exposure to national leaders in academic, public policy, politics, and philanthropy.
- A broad variety of administrative tasks, including scheduling support, travel logistics, briefing information and other related duties in collaboration with the Senior Vice President and Director of Development to ensure seamless execution of the President’s agenda and schedule
- Occasional travel to provide onsite support
- Interfaces with various departments for collection of information to prepare reports for President
- Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Communicates directly, and on behalf of the President, with Board members, staff across the organization, donors, and others, coordinating with the Senior Vice President and Director of Development when necessary
- Collaborates with key staff for presentations/materials for Board and Executive meetings
- Research, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature in a timely manner
- Updates material as needed (changes to attendees, time, place)
- Helps prepare folders for actual meeting material
- Scheduling and coordination for speaking engagements
- Other responsibilities and duties as assigned by the President
- Bachelor’s degree or the equivalent combination of education and work experience
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Strong writing and communication skills
- Experience meeting deadlines in a fast-paced environment
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat.
- Proficient in Google Business Solutions (Gmail, Calendar, Docs, Sheets, and Drive)
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Stellar interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
- Consistent record of juggling multiple tasks
- Ability to travel on an occasional basis (less than 15% of the time)
- Two to three years of experience supporting C-Level Executives, preferably in a non-profit organization or Congressional scheduling experience
Salary & Benefits
Between $55-75k salary, commensurate with experience. Benefits include medical, dental, and vision insurance and unlimited paid personal leave.
Send your resume,cover letter, and references to Joe Coon, firstname.lastname@example.org. Please use “Executive Assistant” in the subject line.